The New York Office Is Seeking the Following:
A Part-Time Admin Assistant
To support accounting and technical production for the New York office.
This role is in office and ideal for a highly organized, detail-oriented candidate interested in gaining hands-on experience within the operations side of the fashion and beauty industry. The ideal person is a quick learner, comfortable working with numbers, and able to maintain professionalism when interacting with artists, clients, and internal teams. This position will support all stages of invoice creation and assist with recurring administrative and production-related tasks.
Primary Responsibilities Include:
Creating artist deal memos
Finalizing invoices and distributing them to clients
Liaising with clients and responding to questions regarding invoices and technical documents
Acting as a professional representative of Home Agency and its artists
Collecting receipts from artists and assistants in a timely manner following job completion
Assisting with internal expense reports and receipt categorization
Securing purchase orders as required by clients
Assisting with artist product and trade requests
Supporting bookings for cars, travel, hair, and product orders as needed
Handling ad hoc tasks to support production operations as required
In person, three days per week (Tuesday–Thursday) in our New York office.
Producer – New York Office
Job Overview
Required in office Monday–Thursday. WFH days are at discretion of Director and subject to change.
Core Elements of the Position:
Responsible for managing end to end jobs for clients on behalf of artists, including all pre, during and post production activity and logistics
Creating estimates and negotiating job budgets
Responsible for on time, high quality, to budget jobs
Communicating regularly with all stakeholders, including artists, brand employees, shared services, and management as needed
Supporting the agents in delivering the best possible outcomes for clients and artists
Working with accounting to ensure jobs can be billed successfully
Required Experience
5 years+ experience in production
Excellent time management skills – experience of managing multiple end to end jobs, including set up, logistics, tracking and managing a budget and allocating resources to each element of the project
Excellent communication and interpersonal skills – managing multiple stakeholders, including artists, clients and external vendors to achieve a positive outcome
Proven project management skills – excellent existing relationships with talent agencies, production companies and shoot suppliers
Creating and maintaining professional relationships with strategic partners
Ability to multitask and adapt to changing priorities
Proven capability to work independently and part of a team
A thorough and demonstrable knowledge, understanding and interest in the business of styling, casting and movement direction
Required Personal Skills
Highly organised, with attention to detail
Team player to support the brand and wider Great Bowery
Creativity and artistic flair
Goal-oriented, motivated, responsible and a pro-active self-starter
Self-motivated, with a positive and can-do outlook
Proven problem solver who is calm under pressure and make decisions
Ability to multi-task, prioritise and maintain accuracy in a fast-paced environment
Excellent written and verbal communication skills to a variety of stakeholders
Fluent in English or French would be an added benefit
Benefits Include
PTO including vacation, personal, safe/sick time and various national holidays
Medical, vision and dental insurance
Commuter benefits (transit check and/or parking)
Paid family leave/bonding is administered through NYS FML